Business management software and ERP for Mohammedia businesses

Mohammedia: an industrial city between Casablanca and Rabat

About thirty kilometres from Casablanca on the road to Rabat, Mohammedia is one of the most industrial cities in the country. Its industrial zones host chemicals and specialty chemicals, food processing, construction materials, pharmaceuticals and many industrial services, and its port has historically handled energy products. The city, long associated with oil refining, also has a seaside and sporting identity that keeps shops and service providers busy.

Many businesses here are mid-sized industrial SMEs: several workshops or lines, dozens of employees, daily purchases and demanding customers. At this stage, knowing that the company makes money is no longer enough: you need to know where it makes money and where it loses it.

Cost accounting: a result per workshop, line or activity

On the Pro and Group plans, SOGESTIO manages cost centres: a workshop, a packing line, a warehouse, a trading activity or a site. Each invoice and expense is assigned to its centre, and SOGESTIO computes the result per cost centre.

Example: over one month, the packing line generates 400,000 DH of sales excluding VAT against 310,000 DH of assigned costs, a result of 90,000 DH; the trading activity generates 150,000 DH of sales against 158,000 DH of costs, a loss of 8,000 DH. Without cost accounting, the two figures offset each other in a positive overall result and the loss goes unnoticed.

• Freely defined cost centres: workshop, shop, site, activity.
• Invoices and expenses assigned to a centre.
• Result per cost centre.
• Gross margin by product and by customer in the reports.
• Stock valued at CMUP (weighted average cost), recalculated on every goods receipt.

Monthly budgets: planned versus actual

The budget is entered by month and by line: energy, maintenance, materials, subcontracting, transport. Each month, SOGESTIO compares budget and actuals and shows the variances. Example: a maintenance budget of 120,000 DH against actual spending of 134,000 DH means an overrun of 14,000 DH, about 11.7%. The warning comes the same month, not at year-end closing.

Because accounting entries are generated automatically on the CGNC chart of accounts with every invoice, purchase, payment and payroll run, budget actuals rest on the same data as the general ledger. The balance sheet, CPC and ESG come from the same database and remain to be reviewed by your chartered accountant.

Approval workflows: expenses, discounts and payments under control

In a growing SME, the owner can no longer sign everything, but does not want to delegate without safeguards. SOGESTIO's approval workflows validate expenses, supplier payments, discounts, purchases, leave and expense claims against an amount threshold and a role. For example: an expense above a set amount goes to the finance director, an unusual discount to the sales director, a large supplier payment to the owner.

During an absence, the approver delegates to a colleague, and nobody can approve their own request. Purchasing follows the chain of purchase request, order, receipt and supplier invoice, with matching between the three.

Data security and traceability

Each company is isolated on the server side and traffic runs over HTTPS. Role-based rights, owner, administrator, accountant, salesperson or custom roles, limit what each person can see and change, and the audit log records who did what, and when.

Two-factor authentication works with an app such as Google Authenticator or Microsoft Authenticator, with backup codes. The list of connected devices lets you sign out a lost phone remotely. For a business that requires its data to stay in-house, the On-premise edition is installed on its server, through Docker or a Windows installer, with automatic backups and signed updates.

An online service, with no office in Mohammedia

SOGESTIO has no office in Mohammedia: it is an online service available anywhere in Morocco, in French, Arabic or English, and setup is remote, with customers, items, stock and opening balances imported from Excel or CSV. Managers approve from the Android app or the web app installed on iPhone, and offline mode lets you keep viewing data and entering quotes, draft invoices, payments and expenses during an outage.

The 14-day free trial needs no card. The Pro plan, with budgets, cost accounting, purchasing, payroll and accounting, costs 449 DH/month excluding VAT for up to 10 users; the Group plan, at 990 DH/month, covers three companies and up to 30 users.